STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES REPORT MASS URBAN AND REGIONAL PLANNING DEPARTMENT)

CHAPTER ONE

1.1       INTRODUCTION

Student industrial work experience scheme (SIWES) is one of the industrial training fund (ITF) programmes. It was designs as a means of filling the wide gap between studying in campus and practicing in the labour market, the Federal Government and the Nigeria University Commission in collaboration founded a medium by which student could have pre-work experience that would supplement theories been taught, in the lecture halls and how to handle any planning issues with planning tools.

The scheme aim at ensuring the average undergraduate student be well equipped for labour market. It has been proved over the years to be the key factor in enhancing efficiency and expertise of the work force and also given student much expose while they are still undergraduate. Since the inception of the scheme it has been stipulated to run for the period of four (4) months in any establishment that is relevant to their chosen course for students in their years of study.

Because of the diverse tendency the Urban and Regional Planning requires in acquiring multiple skills. And also because the academic lecture room only cannot make professional town planner in country, therefore planning education as part of requirement by Nigeria polytechnic in designed to ensure that upcoming Town Planners are expose to experience practical performance in any relevant professional areas.  This report attempts to analyze the activities involved in Ayedaade Town Planning Department and Land Sevices with regard to experience gained during the period of four months Industrial Training taken at Ayedaade Town Planning Department and Land Sevices, Ayedaade local government. Town planning is responsible for all major development in the local government area.

1.2        AIMS OF THE INDUSTIAL TRAINING FUND

• The aims of the Student Industrial Work Experience Scheme (SIWES) is to expose students to the practicability of the theories been taught in lecture room.
• It provides an avenue for students in higher institutions of learning to acquire industrial skills and experience in their course of study.
• It prepare students for the industrial work situation they will meet after graduation.
• It exposes students to work methods and techniques in handling equipment and machinery that may not be available in their institutions.
• It provides students with an opportunity to apply the knowledge in real work situation to their training thereby bridging the gap between theory and practice.

1.3       OBJECTIVES OF INDUSTRIAL TRAINING FUND

• To provide student with the opportunity of acquiring practical experience in their choice of course.
• To fill the wide gap between studies in campus and practicing in the labour market.
• To provide an enabling environment for students to handle issues and apply the knowledge acquiring in lecture rooms.
• To provide necessary skills needed for future practice for student.
• To make students self-reliant through the experience acquired.

CHAPTER TWO

2.0       FUNCTIONS OF AYEDAADE LOCAL GOVERNMENT

            The primary purpose of establishing Local Government Area is to get the government down to the grassroots and to gives the rural dwellers a sense of belonging.

Some of the functions of Local Government Areas Include

• Collection of tax and rates
• Issuance of licenses for vehicles, hawkers televisions, bicycles, naming of streets
• Provision and maintenance of local market
• Registration of death, birth and marriages that occur with area of jurisdiction
• Provision of libraries and schools
• Provision of maintenance of health care of facilities
• Provision of customary courts that handle issue that pertain minor disputes divorce, minor traffic offence, disagreement over any pieces of land
• Making recommendations to both federal and state government.

2.2       ORGANIZATION CHART OF TOWN PLANNING DEPARTMENT OF MINISTRY OF LAND. PHYSICAL PLANNING AND URBAN               DEVELOPMENT

Town planning department specialized on development control and development plan. They are responsible for all major development in the local government . Town planning of the ministry serves as mother planning agency for other agencies like Osun State capital territory development authority (CTDA), all local planning authorities in the state. The following is the organogram of the agency.

PLATE 2.1: ORGANOGRAM OF THE AGENCY

STPO- SENIOR TOWN PLANNING OFFICER

CTPO-   CHIEF TOWN PLANNING OFFICER

STO-    SENIOR TECHNICAL OFFICER

CTO-    CHIEF TECHNICAL OFFICER

PTO-   PRINCIPAL TECHNICAL OFFICER

TO-     TECHNICAL OFFICER

2.3       FUNCTION OF TOWN PLANNING AND LAND SERVICES, AYEDADE LOCAL GOVERNMENT, GBONGAN OSUN STATE

1. Increasing strategies for conclusion patterns with a view to integrating physical plans with economic programmes.
2. Preparing master plans for the local government
3. Managing development control activities on local lands.
4. Giving out application for interim planning permit.
5. Coordinating the activities of town planning zonal offices.
6. Carrying out Environmental Impact Analysis Studies.
7. Processing application for Governor’s consent to prepare Layouts (sub-division) plans on local government land.
8. Preparing state outline, physical Development plan.
9. Preparing structure plans and subject plan for urban Area.
10. Giving out applications for Certificate of Occupancy (C. of O).
11. Formulating and reviewing planning standards.
12. Preparing Layout (sub-division) plans for local government lands.

CHAPTER THREE

3.0       JOB DIARY OF TOWN PLANNING DEPARTMENT LOCAL GOVERNMENT.

Town planning of Local Government majorly deals with development control and Development plan on lands that fall crossways the local government. Each unit has their scheme of Work and also each officer in the department has his/her work schedule, the way they carry out their duty assigned to them.

3.1       DUTY OF OFFICERS

            DIRECTOR TOWN PLANNING

• Taken as a whole Head Of The Department
• Interact with other Division in The Ministry and other Government Agency on Issues Affecting Physical  Planning In The State
• He Presides Over Meeting And Officer Discussion
• Allocate Job to His Subordinate
• He Serve as a Link between the Agency And The Ministry.
• He Attends Meetings with Commissioner and Permanent secretary.
• He Visit Site in Some Cases.

            DEPUTY DIRECTOR TOWN PLANNING

• Help director in excess of meeting and office discussion.
• He seconded the director on town planning affair
• He visits site in some cases.

            CHIEF TOWN PLANNING OFFICER {CTPO}

• Visit sites and write reports for the director.
• Serves as head in site inspection crew.
• Give out contravention notices
• Stand for the director in some cases
• Carry out some administrative works as assigned by the director
• Enlightens the public on planning regulations and standards.

            CHIEF TECHNICAL OFFICERS (CTO)

• Carry out some administrative work as assigned by his superiors.
• Visit the proposed sites and write reports
• Goes through the area of coverage and reports to senior town planning officers.
• He is part of the team that sees to the removal of illegal development during development control.
• Goes through files concerning town planning matters

TOWN PLANNING OFFICERS (TPO)

• Carry out some administrative work as assigned by his supervisors.
• He is part of the team that sees to the removal of illegal development during development control.
• Serves contravention notices
• Visit the proposer’s sites and write reports.

            TECHNICAL OFFICERS (TO)

• Sees into field work only
• Does not go out for site inspection.

CHAPTER FOUR

4.1       INTRODUCTION TO PLANNING

Town planning was coined as a outcome of various difficulty created by the industry trial revolution of 19^th century. The revolution occurred between 17th-18th Century, when development started which led to establish of modern factories in the system of production.

Nigerian institute of town planning (NITE) was formed by effort of town planners in the western region in April 1996 under the  leadership of  Mr. S. O. Tokun (FNITP). He was then the head of   town planning division of the region. The organization start with the pioneers of 7 members joined the later.

4.2       DEFINITION OF PLANNING

Town planning according to Lewis Keeble in 1960, can be defined as art   and science of ordering the use of land, siting of building and communication route so as to ensure maximum practicable degree of economy, convenience and beauty.

Importance Of Town Planning

• It decrease death rate in the society
• It provide pleasant and healthy physical environment for living, working, recreation and movement
• To protect and encourage land use and land development for overall interest of the society.
• For equal distribution of socio-economic an infrastructural facilities among the village and urban control.
• Elimination/Reduction of regional socio-economic imbalance.

4.3       DEVELOPMENT CONTROL

This is the process of regulating, restraining and keeping in order or checking changes on land use that are in conflict with the desire of a developer and the benefit to the public. It regulates the orderly growth of settlement by stipulating adequate standard for all aspect of planning. The unit controls all development that is major like residential developments, school, industrial development, commercial development (petrol station, hotel, shopping complex, etc).

4.4       APPROVAL OF PLAN

The planning approval process involves assessment of a suggestion to use or develop land against the rules in a planning scheme. The planning processing is mainly concerned with the impacts of a proposed use or development upon neigbouring land. There is some general requirement for processing building plan. These are:

• sets of Architectural Drawings
• 6 sets of Structural Drawings
• 1 Calculation Sheet
• 1 set of sun print survey plan
• Photocopy of Certificate of Occupancy or Title Document
• Land Use Clearance approval (if major project is involved)
• Environmental Impact Analysis Report (EIAR) (for major projects only)

4.5       BUILDING PLAN APPROVAL METHOD

Building plans are graphical representation of what a building will look like after

construction. They are used by builders and contractors to construct buildings of all kinds. Building plans are also useful when it comes to estimating how much a project will cost and preparing project budget.

There are some vital steps to be properly taking before an approval of building plan is granted among these are;     

• Position Plan and Analysis report (LOPA) should be done
• Completion of  building plan approval  Form and
• Confirmation of imbursement of all essential bill and fee i.e.  Assessment fees,
• Expansion Charges and SLP $ SAR Fee.

4.6       LOCATION PLAN

Location plan has to be preparing whereby detailed description of the proposed site would be made showing the access road and major distributors. The subject site and the entire neighboring village by the site inspector. 

4.7       SITE PLAN

On the site plan, all the beacon or survey pillars should be shown in meters. Also the access to the plot has to be shown. While the proposed structure has to be show how it should be placed on the site, it should be done in regards to the state planning rules and regulations

4.8       CONTRAVENTION NOTICE

The contravention notice will ask for information about the owners of the property and details of any other person who have a legal or equitable interest in the property.

The Chief Town planning officer of development control unit always serves contravention notice, stop work order, and demolition of illegal structure. The inspection crew ensures that the development of the land use has contravened before serving it. Contravention notices are served due to the following:

• If the developer has changed the original land use plan.
• If the developer erect structure without approval.
• If the development is not compatible with the adjourning land use.
• If the developer erect structure without adequate setbacks.

It will set out what actions the council considered you should take to rectify the matter. Initially this may be a request for you to stop what you are doing  and advising you to make a planning application or apply for a lawful development certificate.

CHAPTER FIVE

5.0       EXPERIENCE GAINED AND JOB UNDERTAKEN

My industrial training attachment in town planning department has been a footstep and most prominently a rotating point in my pursuit to suit in great planner in the future. Huge experience and exposure was acquired during my industrial Training.

5.1       WORKING EXPERIENCE

During the industrial attachment at town planning department. My experience include  the following area of experience;

Site Inspection Experience

The majority of the site inspection exercise is carried out by the development control Department to confirm if the development has contravened the planning standard. Many sites were visited during the industrial training attachment at organization which exposes me to basic information on Site inspection. In cases like:

• If the developer obtain land on the Government Acquisition land (scheme).
• If the developer needs to acquire the credential of occupancy.
• Serving of contravention notices on illegal structure.
• Furthermore serving of stop work notice and building removal or demolition notices to illegal buildings.

            Office/ Field Experience

Although in field, working as a team is extremely necessary, producing a design from setting up to the detail design drawing is a communal process though at the sketch level every planner in the office be it staff or IT student are given the chance to disapprove of a drawing and recommend achievable way of getting the paramount selected design to the detail level in a distribute responsibility (as a team).

The common practice is that my supervisor or any of the directors who is in charge of the design offer the preliminary basic construction in which the design is going to take since they are the people that are mostly involved with the clients; they discuss the concept.

Other Aspect Experience

• Taking part in preparation of various design
• Free hand sketching of the design
• Site check up alongside with my supervisors
• Deliberating the right and standard dimensions of different proposals and in different  This help me to be certain in the production of a thorough working drawing and in the area of identifying good and accurate dimensional renderings.

5.2       JOB UNDERTAKEN

ACQUIRE KNOWLEDGE ON HOW TO PROCESS THE CERTIFICATE OF OCCUPANCY (C of O) IN OSUN STATE

The process on how to acquire certificate of occupancy include the following procedure;

LAND INFORMATION

1. Survey clearance: One need to apply for land information from the surveyor general’s office, with the submission of 2 original copies of the survey plan.

• 6 photocopies of the survey plan
• 1 original and 1 photocopies of the land agreement to be sighted and endorsed by the officer in charge.
• Payment of survey clearance fee as calculated by the office of the surveyor- General.
• Site inspection by officials of the office of the surveyor-General, Town Planning and Land department.

2. Submission and advertisement: One need to pay for the capital payment depends on the land.

• Acquiring and satisfying of application after imbursement of compulsory payment
• Imbursement of submission and advertisement fees based on the land use.
• Contemporary tax clearance certificate of the claimant which must be legitimate by a suitable official

3. Town Planning Approval: Application to be cleared by the Director of Town Planning after payment of necessary fees.
4. Deed Preparation: for deed preparation the following are to be considered
   1. Payment of Deed preparation fee
   2. Payment of Deed Ratification fee
   3. Payment of Ground Rent etc.

RECOMMENDATION

The following recommendation were made

1. Visiting of students during the SIWES program should be ensured by the Industrial Training Fund officials and college coordinators in order to ensure that students get necessary exposure and to boost their morale.
2. Companies/Organizations should be sensitized through organization of workshops/seminars in order to acquaint them with their expected roles towards students on industrial training
3. Federal government should endeavor to make fund available to the institutions as at when due in order to facilitate proper monitoring of students on IT.
4. Students should be paid their IT allowance to time so that they can be motivated.
5. Also the federal government should make it mandatory for companies/organizations to supplement funding of the scheme by paying students stipends and providing, enabling condition for them.
6. Students should be taught how to write reports and their reports should be read through and corrected.
7. Selection of placement should not be left completely to students. The Institution should device a means of allocating students to related companies/organizations.

CONCLUSION

The programme had immensely contributed to my knowledge in urban and regional planning and it indeed has increase the degree of exposure of various area of Town planning. Planning by its nature is restrictive, indicative and regulatory. It is a creative and permissive tool to achieve a planned development proposed for the community laid out in the development plan and simply because of its role in space and development management should be the concern of all alike.

It indeed an education and interesting exercise as it exposes the problem and prospect of the profession. The programme builds a background for effectiveness and efficiency in the Town planning field for students in the future. As laudable the programme is, the problems student are facing are too much. To get placement is a problem. Also, it helps students in the area of public administration, human relation and exposes many challenges awaiting upcoming professionals in the workforce.