STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES REPORT MASS COMMUNICATION DEPARTMENT)

CHAPTER ONE

1.1       INTRODUCTION

Student industrial work experience scheme (SIWES) is one of the industrial training fund (ITF) programmes. It was designs as a means of filling the wide gap between studying in campus and practicing in the labour market, the Federal Government and the Nigeria University Commission in collaboration founded a medium by which student could have pre-work experience that would supplement theories been taught, in the lecture halls and how to handle any planning issues with planning tools.

The scheme aim at ensuring the average undergraduate student be well equipped for labour market. It has been proved over the years to be the key factor in enhancing efficiency and expertise of the work force and also given student much expose while they are still undergraduate. Since the inception of the scheme it has been stipulated to run for the period of four (4) months in any establishment that is relevant to their chosen course for students in their years of study.

1.2        AIMS OF THE INDUSTIAL TRAINING FUND

• The aims of the Student Industrial Work Experience Scheme (SIWES) is to expose students to the practicability of the theories been taught in lecture room.
• It provides an avenue for students in higher institutions of learning to acquire industrial skills and experience in their course of study.
• It prepare students for the industrial work situation they will meet after graduation.
• It exposes students to work methods and techniques in handling equipment and machinery that may not be available in their institutions.
• It provides students with an opportunity to apply the knowledge in real work situation to their training thereby bridging the gap between theory and practice.

1.3       OBJECTIVES OF INDUSTRIAL TRAINING FUND

• To provide student with the opportunity of acquiring practical experience in their choice of course.
• To fill the wide gap between studies in campus and practicing in the labour market.
• To provide an enabling environment for students to handle issues and apply the knowledge acquiring in lecture rooms.
• To provide necessary skills needed for future practice for student.
• To make students self-reliant through the experience acquired.

CHAPTER TWO

2.0       HISTORICAL BACKGROUND OF THE ORGANIZATION

2.1       BRIEF HISTORY OF THE ORGANIZATION

Ife North Local Government Area in Osun State Nigeria. Its headquarters are in the town of Ipetumodu in the North of the area at 7⁰310000N 4⁰270000EO 07.51667⁰N 4.45000⁰E. It has an area of 889km² and a population of 153694 at the 2006 census.

2.2       FUNCTIONS OF IFE NORTH LOCAL GOVERNMENT

            The primary purpose of establishing Ife North Local Government Area is to get the government down to the grassroots and to gives the rural dwellers a sense of belonging.

Some of the functions of Ife North Local Government Areas Include

• Collection of tax and rates
• Issuance of licenses for vehicles, hawkers televisions, bicycles, naming of streets
• Provision and maintenance of local market
• Registration of death, birth and marriages that occur with area of jurisdiction
• Provision of libraries and schools
• Provision of maintenance of health care of facilities
• Provision of customary courts that handle issue that pertain minor disputes divorce, minor traffic offence, disagreement over any pieces of land
• Making recommendations to both federal and state government.

2.3       DEPARTMENT IN THE ORGANIZATION

In a local government, it is usually easier to identify separate functional areas because people work together in the departments. Each department carried out the tasks that relate to its particular area. The following are the functional area in local government.

• Administration Department
• Finance Department
• Social Development and Information Department
• Primary Healthcare Department
• Budget and Planning Department
• Town planning and Land Services Department
• Work and Transport Department
• Water and Environmental Sanitation Department
• Agricultural and Food Security Department
• Research and Statistic Department

ADMINISTRATION DEPARTMENT

Administrative department are also known as the management in an organization. They are the one that in charge managing, controlling, motivating, budgeting, staffing, planning and organizing in order to enrich the organizational goals.

Roles of Administrative department

1. They make research on Information
2. They provide arrangement for visitors
3. They prepared document using Computer application software
4. They manage, organize and control the Organization

FINANCE DEPARTMENT

Financial department make sure that they record all the receipt and payment. And also they prepared the yearly statement of account.

Roles of the Financial or Store keeping Department

1. They produce the statutory accounts annually
2. They prepare payroll account
3. They prepare staff and worker salaries

SOCIAL DEVELOPMENT AND INFORMATION DEPARTMENT

The department is the department that is in charge with the responsibility of coordinating community development association and community development council it is also the department in charge of education religion activities Social Welfare Youth Development, Affairs Information and Journalism.

Roles of Social and Information Development

• It is also the function of the unit to makes available the news story for the media house for usage, writing and submission of the press release issue on behalf of local government to media house.
• Sponsoring of religious programme on all three religion that is Islam, Christianity, and Traditional religion whenever they are observing their religious right as proclaim by the tenant of each religious also.

PRIMARY HEALTHCARE DEPARTMENT

Primary Healthcare Department are the one in charge of health treatment within the organization also of the public

Roles and of Primary Healthcare Department 

• Giving Sound Treatment to the Public
• Make the necessary treatment to the staff

BUDGET AND PLANNING DEPARTMENT

This is the department in charge of income and expenditure is going within the organization. The plan all the money needed for a particular project

TOWN PLANNING AND LAND SERVICES DEPARTMENT

Town planning department specialized on development control and development plan. They are responsible for all major development in the local government. Town planning of the ministry serves as mother planning agency for other agencies

Role of Town Planning and Land Services Department

• Increasing strategies for conclusion patterns with a view to integrating physical plans with economic programmes.
• Preparing master plans for the local government
• Managing development control activities on local lands.
• Giving out application for interim planning permit.
• Coordinating the activities of town planning zonal offices.
• Carrying out Environmental Impact Analysis Studies.
• Processing application for Governor’s consent to prepare Layouts (sub-division) plans on local government land.
• Preparing state outline, physical Development plan.
• Preparing structure plans and subject plan for urban Area.
• Giving out applications for Certificate of Occupancy (C. of O).
• Formulating and reviewing planning standards.

SANITATION DEPARTMENT

This is the department in charge of the cleanliness and purity of the public environment. They usually make sure they protect the public environment from the dirtiness

ORGANIZATION CHART OF IFE NORTH LOCAL GOVERNMENT

CHAPTER THREE

3.0       INTRODUCTION TO SOCIAL DEVELOPMENT

3.1       SOCIAL DEVELOPMENT DEPARTMENT

            The department is the department that is in charge with the responsibility of coordinating community development association and community development council it is also the department in charge of education religion activities Social Welfare Youth Development, Affairs Information and Journalism.

3.2       INFORMATION DEPARTMENT

The information Unit/ Department is one of the major essential unit in the organization because they performs some function

Function of Information Department

• Distribution of newspaper and Magazine: The information unit purchases newspaper everyday to be distributed to various offices in the local government. While magazine is on daily basis
• Provisions of public address system writing and production of speech with programme of events making available the Compact Disc (C.D) on Osun State anthem in order of arrangement of opening and closing ceremony.
• It is also the function of the information unit to anchor and direct the programmes, organize by the Local Government
• The Information Department also make available video and photograph camera for proper documentation and submission for the usage in the future i.e both of print and electric.
• It is also the function of the unit to makes available the news story for the media house for usage, writing and submission of the press release issue on behalf of local government to media house.
• It is placing of announcement and jingle form of in writing form to the media house for usage on behalf of
• Sponsoring of religious programme on all three religion that is Islam, Christianity, and Traditional religion whenever they are observing their religious right as proclaim by the tenant of each religious also.
• Sponsoring in media houses the activities and programme of the local government on monthly bases.
• Production of calendar annually
• Sponsoring of market days pragramme in various community in the local government.
• Publishing of magazine on the activities and programme of the local government.
• Coordinating of the concerned people in the local government when invited to partake in media interview or programme both radio and television.
• This Department also in charge of production of identity card in the local government.
• They also in charge of jingle production attached to the local government.

3.3       POLITICAL FUNCTIONARY  

Political functionary is held by the chairman executive chairman. We have two types of political functionary. They are:

• Political functionary by election
• Political functionary by appointment

Political Functionary by Election

 If by election, we have chairman, vice chairman and councilor who in charge of

legislative responsibility. It is headed by the leader of the house under this elected political functionary. We do have executive chairman and the secretary to the local government. The supervisor in charge each of the department they are like commissioner of the state, then we have special adviser and the personal assistance.

Political Functionary by Appointment

If it is by appointment, it is the guidelines forwarded from the state, that we define a composition of the members but usually, we do have caretaker, chairman and other member but recently nomenditure  of the chairman vice chairman secretary to the local government has been change to and deputy secretary in position to chairman and describe in position of secretary to the local government.

3.4       CAREER OFFICER

Career Officer is held by head of the Local government administration known to be number one staff followed by the heads of department known as director followed with deputy director, with officer and lastly sub-officer. We have department in local government namely

CHAPTER FOUR

4.0       WORKING EXPERIENCE AND JOB UNDERTAKEN

During my Student Industrial Work Experience Scheme the following are what I have the privileged to gain.

4.1       WORKING EXPERIENCE

• Anchoring programme on workshop, seminar and so on
• Distribution of newspaper and magazine
• Writing and forwarding of press release to the news house and broadcasting house
• Recording of video and taking of photo graph event..
• Production of calendar annually
• Publishing of magazine on the activities and programme
• They also in charge of jingle production
• Coordinating of the concerned people in the local government when invited to partake in media interview or programme both radio and television.

4.2       JOB UNDERTAKEN

The following are my work undertaken

• Production of Identity Card
• Presentation of programmes on radio or television
• Capturing of video and photograph
• Distribution of newspaper and magazine
• File arrangement

Production of Identity Card

The identification card plays a very important role in the day-day life of a staff in an organization. In addition to providing identification. It can be the key that gives staff access to a range of secure services throughout the campus. The production of the identification card is an important step in a process of implementing a organization system. Therefore proper planning and evaluation of the future needs of the organization card system is essential to ensure that the is system is future proofed.

Presentation of Programmes on radio and television

Presentation is a easy in principle, all you have is talk, how difficult can it be in order to present in any media house or broadcasting house, you need to be compelling composed and confident, you need to be relatable to your audience at all times and you need to construct a link on the air. This is a unique ability and not everybody can do it. The following are what to considered when presenting programmes on television or radio.

• So plan and prepare what to say and more importantly learn when to be quiet.
• Rambling on about nothing in particular is one of the biggest mistake made by the presenters.
• Try to learn from a very early stage to not talk over songs. It annoys people

Capturing of video and photograph

            Video and camera can be capture by considering the following steps:

• Position yourself and Camera
• Frame your shot
• Think about your Audio
• Press Record
• Uses both eyes
• Learn to work backward
• Keep thinking framing audio
• Use the date/time stamp feature sparingly
• Be prepared to experiment

Distribution of newspaper and Magazine

The information unit purchases newspaper everyday to be distributed to various offices in the local government. While magazine is on daily basis

File arrangement

One of the major functions that distinguish a good office from others is its arrangement of files. A file document which contains other documents that are interest to an organization of an individual. Files are kept in an office or future reference. File arrangement is necessary to ensue ease of accessibility. Some of the attribute of a good file arrangement are:

• Create file according to the document kept in them.
• Give easy and meaningful names the files.
• Arrange files alphabetically or serially to their importance
• Keeping it in the appropriate cabinet.

CHAPTER FIVE

5.0       RECOMMENDATION AND CONCLUSION

5.1       RECOMMENDATIONS

The following recommendations were based on the findings of the study and as a solution to the identified problems.

1. PROPER COORDINATION AND SUPERVISION OF THE EXERCISE: The various bodies involved in the management of the SIWES exercise i.e. Federal Government, Industrial Training Fund (ITF), NUC, NBTE and NCCE should come together and fashion out a modality that will ensure smooth operation of the SIWES exercise. Efforts should be made to ensure that students attached to the organization are properly supervised to ensure that what they are doing is inline with the objectives of the SIWES exercise.
2. The various bodies involved in the management of the SIWES programmes should liaise with the various industries ahead of tune so as to minimize or reduce to the barest minimum the high level of refusal to accept students for their industrial training participation.

iii.        ISSUING OF LOG BOOKS/IT LETTERS ON TIME: The log books used by the student during the industrial training period and the IT letters should be issued to the students at the end of the first semester exam as against the end of second semester examination as this will afford the students enough time to search for place that are relevant to their field of study.

1. EMPLOYMENT OF EXPERTS: The various institutions should endeavour to employ experts in the areas of career development to manage the student’s industrial placement centres.

5.2       CONCLUSION

From the evaluation so far, there seems to exist a wide margin in the reality and actualization of the objectives of the students industrial work experience scheme (SIWES). It is disheartening to note that lack of proper coordination and supervision of the exercise is a factor limiting the full actualization of the objectives of the SIWES, this however, implies that for the students to be fully equipped with skills/knowledge required  for efficiency in the place of work all hands must be on deck. The federal government through the industrial training fund and other agencies involved in the SIWES programme should wake up and address the situation to ensure that the loopholes in the system are covered.